2016 Schedule of Fees

  
  


For an archive of the 2015 USA Cycling Schedule of Fees, click here

1. Scope and Definitions.

All fees and fines accrue to the general funds of USA Cycling except where it states otherwise. The President/CEO establishes these fees.

2. Membership and License Fees

Ride Membership $50
Ride Membership for current Race or other members of USA Cycling $30
 
Race Membership(1) (includes race license of same type)
Adult Domestic $70(2)
Junior Domestic (18 and younger on 12/31/2016) $35
Collegiate $45(3)
Professional Road $300
International (excludes BMX) $200
International Junior (18 and younger on 12/31/2016 - excludes BMX) $100
International BMX    $200
International Junior BMX (under 17)    $100
International (for foreign riders - i.e. non-U.S. citizens) $200
   
One-Day Race Licenses
Beginner One-day Race/Ride license $10(4)
Experienced One-day Race license - available Spring 2016 $25(5)
Beginner One-day Collegiate Race license $10 (4)
Non-Competitive (including Training Rides, Camps and Clinics, excluding Gran Fondos) One-day license $10(6)
 
Other Licenses
Official’s License (first time official only) $25
Official’s  Level C renewing $50
Official’s Level B $65
Official’s Level A $90
Official’s Nat Comm $115
Official’s Int Comm $140
Mechanic’s License $50
Coaching License - 1 year $95
Coaching License - 2 year $170
UCI Support License $200
Domestic Driver License $25(7)
Race Director License $150
   
Other Fees
24-hour priority processing of application $25
24-hour priority processing of application And Express Return service $50
 
Anti-doping Surcharges
Pro Road $50
Pro MTB and Cat 1 Road/Track/Cyclo-cross $25
Cat 1 MTB and Cat 2/3 Road/Track/Cyclo-cross $5


All memberships and licenses (excluding Ride Membership, which expires one year from date of purchase) expire on December 31 of the year they are purchased. After December 1st, memberships and licenses can be purchased that will expire on December 31st of the following year. The fee for replacing any USA Cycling license (older than 30 days) is $20. There are no refunds for memberships or licenses.

(1)International licenses are required to participate in events outside of the United States, including Canada, Mexico, and Puerto Rico. Domestic licenses are valid only within the United States. Racers competing in UCI races in the United States must hold an international license.

(2)You may upgrade your domestic race membership to international at any time during the season and pay only the difference between the cost of the international and the domestic membership.

(3)If you have an annual domestic or international race membership, the collegiate membership can be added on for no charge at the same time as purchasing the domestic or international race membership. If the collegiate license is purchased separately, after already joining USA Cycling as a domestic or international race member, there will be a $20 license reissue fee. If you are a collegiate race member only and another membership is added later, the rider will only need to pay the price difference of the two. Collegiate race licenses are only valid for use in collegiate events.

(4)Beginner one-day race licenses are valid only in the following categories:
  • Men's category 5 road/track/cyclo-cross
  • Women's category 4 road/track/cyclo-cross
  • Category 2 and 3 mountain bike
An annual race license is required for entry into all other category races. You may apply the cost of your beginner one-day race license ($10) to the cost of your annual adult race membership ($70). To receive the $10 discount, the one day license receipt must be attached to the annual membership application at the time of purchase. The one day license and annual membership must be for the same rider. The one day license application must have been purchased within twelve months of the annual license purchase. For an online annual membership purchase, the one day license application must be mailed to USA Cycling and a refund will be issued. Only one discount per adult annual membership per year will be issued. The discount does not apply to International, Collegiate, or Junior licenses. Mountain bike race directors may keep $5 from every Beginner one-day race license sold for his or her event.

(5)Any former member with a racing category excluded by the Beginner One-day Race license is eligible to purchase an Experienced One-day Race license once per year. These licenses are available online only, beginning Spring 2016. 

(6)One-day licenses are optional for Gran Fondos and Fun Rides/Tours, but USA Cycling's excess medical coverage is only provided with purchase of a one-day license or annual membership. One-day licenses or annual memberships are required for Training Rides, Camps, and Clinics.

(7)Required to drive in caravan at UCI event- only accepted for domestic UCI events. 

3. Club Fees

The annual membership fee for a club is $200. The membership fee for Collegiate, Interscholastic, and Junior clubs is $100. There is no refund for club membership fees.  With the purchase of an annual club membership, USA Cycling will waive the fee for a first year’s officials license.

4. Event Categories

Event categories of each race or race series are determined based on the discipline as shown below:

Road, Track, and Cyclocross races

The overall event category is based on the total payout for the highest individual race category. Minimum prize amounts are given below for events that are part of track events, single day road race events, and road race series. Certain races may be placed higher than their prize list qualifies for, as shown in the footnotes.

Minimum Prize List of Class:

Category

 Road/Track/Cyclocross Prizelist

A

$10,000

B

$5,000-$9,999

C

$2,000-$4,999

D

$500-$1,999

E

$0-$499

(a) Permit fees for multiple day races, including stage races, omniums, or other races conducted on consecutive days with cumulative results are based on the highest overall payment on a single category, including general classification, team prizes, KOM’s, etc.

(b) National Championships and international races are category A races.

(c) Non-championship final trials for Olympic, Pan American, and World Championship teams are at least category C races.

(d) State Championships and regional championships are at least category D races.

(e) Category E races are those that do not qualify for higher categorization.

(f) Training Race Series Permit –A training race series is a sequence of race meets of the same kind conducted on a regular basis at the same location, time, and day of the week. State Championship series are NOT eligible! A prize list of less than $499 per day may be offered. The fee for 1-3 days is $50.00. The fee for 4-30 days is $100. All riders must be licensed and sign waivers. Organizers pay $3.75 per rider per day for insurance coverage.

(g) Insurance certificates will automatically be issued for the race director and each sponsoring club free of charge. If another party is required to be named as an additional insured, the cost will be $10 each. This $10 fee will apply each time your certificate needs to be reissued, so we encourage you to communicate with the insured and make sure that your request is complete and accurate the first time including spelling, addresses, and the proper way to list the insured on the certificate.

(h) If a special endorsement is required for the insurance certificates there is a $75 fee per request.    Please contact a Membership Services Coordinator to request the special endorsement.

Mountain Bike races

Mountain Bike events are categorized based on the following criteria:

Total number of anticipated participants in all classes and categories

Category A: 1000+ participants;

Category B: 500-999 participants;

Category C: 100-499 participants;

Category D: 50-99 participants;

Category E: 1-49 participants.

(a) Multiple-day races including stage races or other races conducted on consecutive days with cumulative results and prizes are at least category D races.

(b) National Championships and international races are category A races.

(c) Non-championship final trials for Olympic, Pan American, and World Championship teams are at least category C races.

(d) State Championships and regional championships are at least category D races.

(e) Category E races are those that do not qualify for higher categorization.

(f) Training Race Series Permit –A training race series is a sequence of race meets of the same kind conducted on a regular basis at the same location, time, and day of the week. State Championship series are NOT eligible! A prize list of less than $499 per day may be offered. The fee for 1-3 days is $50.00. The fee for 4-30 days is $100. All riders must be licensed and sign waivers. Organizers pay $3.75 per rider per day for insurance coverage.

5. Organizer Fees

Event Category

MTB Permit Fee

Road/Track/Cyclocross Permit Fee

A

No fee

5% of total event prize list

B

No fee

5% of total event prize list

C

No fee

5% of total event prize list

D

No fee

$75 per day

E

No fee

$50 per day

Collegiate only

No fee

$50 per day

Collegiate + non-collegiate USAC

No fee

Pay standard Road/Track/Cyclocross event fee

(a) Permit applications must be received eight weeks in advance of the event date to avoid late filing fees.

  • If not received eight weeks prior to the event date -- $25 late fee
  • If not received four weeks prior to the event date -- $100 late fee
  • If not received two weeks prior to the event date -- $200 late fee
No permit applications will be accepted or processed within 72 hours of the event start date.

Paper Processing Fee:  A $50 fee will be charged to all event permits submitted by paper.
 

(b) Competitive Events. Promoters will first determine the event category. For Road, Track, and Cyclocross events, this is determined by the total payout for the race category with the highest prize list. If the event category is A, B or C, then the permit fee will equal 5% of total event prize purse. The event prize purse is determined by adding the total cash and retail value of merchandise prizes for the entire event (all categories). For Road, Track, and Cyclo-cross events, if the event category is D, then the permit fee equals $75 per day, if the category is E, then the permit fee equals $50 per day.  There are no permit fees for Mountain Bike events.  All riders must hand-sign waivers or execute an electronically signed waiver through the USA Cycling online registration system, and a $3.75 per rider per day insurance surcharge is applicable for all participants.

(c) Non-Competitive Events (excluding fun rides/tours/Gran Fondos). These events include training rides, clinics and camps. All Non-Competitive Events are $50 for 1-3 days or $100 for 4-30 days. Days need not be consecutive, but must be determined in advance and listed on the "Non-Competitive Permit Application." All riders must have a valid annual or one-day license, sign waivers and be listed on the "Non-Competitive Event Roster." Please see the following tiers regarding a per rider per day insurance surcharge. This surcharge is applicable for all participants of training rides, clinics and camps. $2.25 for the first 1,000 participants, $2.00 for the next 1,000 participants, and $1.80 for all remaining participants. Organizers must submit insurance surcharges and copy of "Non-Competitive Event Roster" to USA Cycling within 21 days following their event.

(d) Non-Competitive Fun Ride/Tours. Permit fees are $50 per event. All riders must sign waivers approved by USA Cycling. Please see the following tiers regarding a per rider per day insurance surcharge. This surcharge is applicable for all participants of fun rides/tours. $2.25 for the first 1,000 participants, $2.00 for the next 1,000 participants, and $1.80 for all remaining participants. Organizers must submit insurance surcharges and a copy of the "Non Competitive Fun Ride/Tour Roster" to USA Cycling within 21 days following their event.

(e) Gran Fondo. Gran Fondo events are timed events open to all riders. Permit fees are $50 per event. All riders must sign waivers approved by USA Cycling. Please see the following tiers regarding a per rider per day insurance surcharge. This surcharge is applicable for all participants of Gran Fondos. $2.25 for the first 1,000 participants, $2.00 for the next 1,000 participants, and $1.80 for all remaining participants. Organizers must submit insurance surcharges and copy of "Gran Fondo Event Roster" to USA Cycling within 21 days following their event.

(f) Fine for inadequate numbers. An organizer who fails to provide racing numbers that meet the requirements of the Racing Rules shall be fined $1 per rider per day of racing. This fine shall be submitted to USA Cycling. (See rule 1N7).

(g) Failure to comply. Post-event reporting and fees are due to the USA Cycling office within 21 days after the event. Failure to comply will result in additional mandatory fees: $50 if before 30 days after the event, $100 if within 31-60 days after the event, $150 if within 61-90 days after the event. An organizer who fails to publish an official race announcement shall pay an additional 7% of the total prize list, or $50, whichever is greater. Non-compliance or lack of full payment may result in future cancellation of permits and/or suspension.

(h) Cancellation of event: If an event is cancelled there is a $50 cancellation fee.  If the permit was submitted and a late fee charged the late fee will not be returned. 

The USA Cycling Event Cancellation Protection Program  provides event entry fee refunds when a ride or race is cancelled due to extreme weather, natural disasters, or terrorism. This means that if you have to cancel your race due to one of these causes, USA Cycling will refund entry fees to all riders that have pre-registered online and you can keep the registration fees you had collected through the USA Cycling online registration system.

(i) Practice day permit: The following fees are per day and are based on the number of participants during the event.

Category A: 1000+ event participants - $250

Category B: 500-999 event participants - $200

Category C: 100-499 event participants - $150

Category D: 50-99 event participants - $125

Category E: 1-49 event participants - $100

(j) Set up day permit:  The fee for a set up day permit is $50 per day.

(k) Insurance certificates will automatically be issued for the race director and each sponsoring club free of charge. If another party is required to be named as an additional insured, the cost will be $10 each. This $10 fee will apply each time your certificate needs to be reissued, so we encourage you to communicate with the insured and make sure that your request is complete and accurate the first time including spelling, addresses, and the proper way to list the insured on the certificate.

(l) If a special endorsement is required for the insurance certificates there is a $75 fee per request.    Please contact a Membership Services Coordinator to request the special endorsement.

(m) Hired Non-Owned Automobile and Motorcycle Insurance (optional): For events that use automobiles and/or motorcycles (excluding durneys and motorcycles while used within a velodrome) there is liability insurance available on a per vehicle basis through USA Cycling.  The non-owned and hired automobile and motorcycle coverage is of an excess nature; this means the vehicles and motorcycles must have a primary carrier, and the primary coverage pays first.  The Non-Owned/Hired insurance only covers vehicles driven by officials and marshals during the race on the race course (i.e. as a pace or follow vehicle). Only automobiles, motorcycles and drivers scheduled and paid for on USAC's hired/non-owned application will be covered. Automobiles may only carry a maximum of 8 persons.  If this insurance purchase is declined or not purchased, and an automobile(s) or motorcycle(s) is used in the event that is not listed on the application, then the automobile(s) and motorcycle(s) will not receive insurance coverage through USA Cycling.

  • Hired non-owned automobile fee - $45 per automobile per event
  • Hired non-owned motorcycle fee - $85 per motorcycle per event for the first 5 motorcycles then $50 for each incremental

6. Race Entry Fees

Entry fees, late and/or post-entry surcharges go to the organizer except where noted otherwise.

(a) Free Market. Entry fees, late and/or post-entry surcharges may be set at the discretion of the organizer.

(b) Competitive event surcharges

  (1) USA Cycling provides liability insurance to protect the organizer. The cost for this insurance for 2016 is $3.75 for each rider, per day for competitive events. The following surcharges may also be charged in addition to the basic entry fees:

  (2) Late entries may be charged a surcharge provided that an official race announcement that states the surcharge has been distributed, as required by the Racing Rules.

  (3) When an organizer requires the use of an online entry service, the existence of surcharges for this service must be disclosed in the race announcement.

(c) Non Competitive event surcharges

  (1) 
USA Cycling provides liability insurance to protect the organizer. The cost for this insurance for 2016 is $2.25 for the first 1,000 participants, $2.00 for the next 1,000 participants, and $1.80 for all remaining participants.

 
(2) Late entries may be charged a surcharge provided that an official ride announcement that states the surcharge has been distributed, as required by the Riding Rules.

 (3) When an organizer requires the use of an online entry service, the existence of surcharges for this service must be disclosed in the ride announcement.

(d) Current UCI World or U.S. National Champions who pre-register for category A, B or C races (except National Championships) by the specified closing date shall be refunded their entry fee provided that they are eligible to wear their championship jersey in the race, and do so (see  Rule 1H4(g)).

7. Deposits for Protests and Hearings

All hearing requests (USA Cycling Policy IV) and certain race protests (Rule 1O) must be accompanied by a deposit ($250 for a hearing and $20 for a protest). In the case of a protest, if the protest is upheld the deposit will be returned.

8. Officials' Fees

(a) Daily fee.

The organizer shall pay licensed officials a daily fee based on the race category. The fees are based on the highest race category for that day, plus the cost of reasonable and necessary travel. The tables below shows the minimum fee based on the race category.

For the tables below, the race day is considered to be one hour before the first race starts until one half hour after the last race finishes1.

Half-Day Race (5 hours or less)(1)

Race Category

Chief Referee

Chief Judge(2)

Other Officials

NRC/NCC/NC/UCI (*)

$120

$85

$70

A

$105

$75

$60

B

$75

$60

$50

C-E

$50

$40

$35

* note that these fees apply to officials assigned by USA Cycling

 

Full-Day Race (Between 5 and 9 hours)(1)

Race Category

Chief Referee

Chief Judge(2)

Other Officials

NRC/NCC/NC/UCI (*)

$200

$140

$115

A

$175

$125

$100

B

$125

$100

$80

C-E

$100

$80

$70

* note that these fees apply to officials assigned by USA Cycling

Overtime Race

For any race that goes over 9 hours, officials will be paid for the time over 9 hours at a rate of $20 per hour, paid in increments every 15 minutes.

1 This figure assumes that the official was onsite and working an hour before and until a half hour after. Officials who arrive late or are released earlier will use their actual onsite and working time to determine their hours worked.

2 Also Starter, Secretary, and Judge/Referee in track events, Chief Timer in time trials, Chief Judge in mountain bike races, commissaires that are part of the jury for International road and track races who are not assigned by the UCI, and Assistant Chief Referees in road events when assigned by USA Cycling. At UCI calendar races in the United States when there is a foreign Chief Commissaire, one American official will be designated to be the liaison with USA Cycling and receive the Assistant Chief Referee fee.

For stage races, the daily fee shall be paid for each day, beginning with the prologue.

Officials who are required to be at an event for a non-competition day, such as registration, team meetings, or stage race rest days, will receive half day fees. For track events that take place in two sessions, an official who works only one of the sessions will be paid half day fees.

(b) Site Visits.When deemed necessary by USAC or a Local Association, the organizer will pay the Chief Referee or another designated official $25 for a pre-event venue inspection trip plus $15 for each venue inspection report, in addition to travel expenses.

(c) Expenses. In addition to the daily fee, the organizer shall provide each official with the following:

    (1) Round trip transportation from the official's home and during the race, or reimbursement for the transportation according to the published rates of USA Cycling (see part 10, below);

    (2) In one-day races that take place during the lunch hour, either lunch or $10 additional; for races of more than one day when an overnight stay is required, $35 per diem;

    (3) Basic housing when overnight lodging is necessary before, during, or after the race;

    (4) Reimbursement for any other expenses that are reasonable and necessary for the official's duties.

(d) Cancellation. If it is necessary for any reason to cancel a race after the officials have begun their travel, the Organizer will pay each official for their actual expenses and at least half of the daily fee.

9. Hearing Panel Fees

USA Cycling shall pay hearing panel members a $50 per day fee, and the hearing panel foreman an $80 per day fee, plus the cost of reasonable and necessary travel and expenses. However, if the hearing takes place during an event, a juror will not be paid as an official and a juror for the same day.

10. Travel Expenses

Individuals traveling on approved official business on behalf of USA Cycling shall be reimbursed normal and actual documented expenses. Transportation expenses shall be reimbursed at 46 cents per mile for travel by personal vehicle but shall not exceed the cost of the lowest practicable airfare. The CEO may specify a more restrictive arrangement.

11. Umbrella policy (additional $4 million optional insurance)

5000+ participant days- $1,500
1,000-4999 participant days- $1,000
250-999 participant days- $750
100-249 participant days- $550
1-99 participant days- $350

Events with 10,000+ spectators are an additional $2,000

To purchase the umbrella policy, please call our Event Services team at 719-434-4200.  Since the umbrella policy is purchased prior to your event, we will look at your actual participant numbers when post-event paperwork is submitted to finalize your fee.


 



This Article Updated February 5, 2016 @ 11:11 PM For more information contact: