Safety should be a top priority for any cycling event, especially those sanctioned by USA Cycling. Here are essential safety resources to consider when planning your event:
• Create a detailed Emergency Action Plan that outlines steps to take in case of emergencies, accidents, or unexpected incidents. Include contact information for medical personnel, local authorities, and event staff.
• Ensure medical personnel are present during the event, including certified first aid responders, paramedics, or medical volunteers.
• Set up well-equipped first aid stations at the event venue.
• Use appropriate signage, barriers, and cones to alert participants to hazards and changes in the route.
• Provide participants with pre-event safety briefings, including rules of the road, race etiquette, and potential hazards.
• Communicate guidelines for safe drafting, passing, and other on-road behaviors if your event is taking place on the road.
• Consider creating a technical guide for your event that speaks to all pertinent race details.
• Work with local law enforcement to manage traffic at intersections and ensure the safety of participants and motorists.
• Consider road closures, traffic control personnel, and clear signage to direct traffic flow.
• Implement measures to prevent unauthorized access to the course or event area.
• Ensure that event staff and volunteers are easily identifiable.
• Establish clear communication channels among event staff, volunteers, medical personnel, and officials.
• Use radios, walkie-talkies, or other means to maintain real-time contact.
• Monitor weather forecasts leading up to the event and have plans in place for extreme weather conditions.
• Provide shelter, hydration, and cooling stations if needed.
• Helmets are mandatory at all times during USA Cycling sanctioned events. Enforce helmet usage and verify that helmets comply with USA Cycling safety regulations. USA Cycling Helmet Policy.
• Conduct a thorough inspection of the course to identify and mitigate potential hazards, such as potholes, loose gravel, or debris.
• Position trained course marshals and event staff at critical points to direct participants, manage intersections, and provide assistance if needed.
• Have SAG vehicles with trained staff ready to assist participants with mechanical issues or medical needs.
• Ensure that SAG vehicles are equipped with basic tools, water, and communication devices.
• Implement a clear process for reporting and documenting incidents or accidents that occur during the event.
• Maintain incident records for future reference and analysis.
• Provide Occurrence Reports to event staff and medical staff with instructions for completing the form in the event of an incident.
• After the event, conduct a thorough review of safety protocols, participant feedback, and any incidents that occurred.
• Use the insights gained to improve safety measures for future events.
By prioritizing safety and implementing these resources, you can create a secure and enjoyable cycling event that meets USA Cycling’s standards and ensures the well-being of all participants.
