☐ Collect event-related data, including participant numbers, times, and results.
☐ Review race results and ensure accuracy.
☐ Complete your Post-Event Reporting on your USA Cycling Event Permit.
☐ Gather feedback from participants and volunteers through surveys or feedback forms.
☐ Analyze feedback to identify strengths and areas for improvement.
☐ Send thank-you notes or emails to volunteers, officials, and staff who contributed to the event’s success.
☐ Ensure all winners received their awards and prizes.
☐ Send out any unclaimed prizes to winners if necessary.
☐ Submit final race results to USA Cycling.
☐ Update results on the event website and any relevant platforms.
☐ Organize and store all event-related documentation, including permits, waivers, contracts, and receipts. You can do this on Google Drive, Dropbox, or even SharePoint.
☐ Prepare a financial summary of the event, including revenue, expenses, and net income.
☐ Share financial reports with relevant stakeholders, sponsors, or partners.
☐ Communicate with participants, sponsors, and volunteers about the event’s success, highlights, and upcoming events.
☐ Create a post event gallery that can be shared on social media.
☐ Send thank-you messages to sponsors, partners, and any supporting organizations.
☐ Send out a post event “Thank You” to participants for their participation and support.
☐ Address any outstanding matters, such as equipment returns, unpaid invoices, or unresolved issues.
☐ Start planning for future events by evaluating potential dates, locations, and improvements based on post-event feedback.
☐ Archive event-related documents, checklists, schedules, and materials for reference in future events.
By following this post-event checklist, you can ensure a smooth wrap-up and maintain a record of your event’s success and areas for growth. Remember that each event may have unique aspects, so adapt the checklist to match your specific event’s requirements.
