Safety should be a top priority for any cycling event, especially those sanctioned by USA Cycling. Here are essential safety resources to consider when planning your event:
EMERGENCY ACTION PLAN (EAP)
• Create a detailed Emergency Action Plan that outlines steps to take in case of emergencies, accidents, or unexpected incidents. Include contact information for medical personnel, local authorities, and event staff.
MEDICAL SERVICES AND FIRST AID
• Ensure medical personnel are present during the event, including certified first aid responders, paramedics, or medical volunteers.
• Set up well-equipped first aid stations at the event venue.
COURSE SAFETY
• Use appropriate signage, barriers, and cones to alert participants to hazards and changes in the route.
PARTICIPANT EDUCATION
• Provide participants with pre-event safety briefings, including rules of the road, race etiquette, and potential hazards.
• Communicate guidelines for safe drafting, passing, and other on-road behaviors if your event is taking place on the road.
• Consider creating a technical guide for your event that speaks to all pertinent race details.
TRAFFIC MANAGEMENT
• Work with local law enforcement to manage traffic at intersections and ensure the safety of participants and motorists.
• Consider road closures, traffic control personnel, and clear signage to direct traffic flow.
• Implement measures to prevent unauthorized access to the course or event area.
• Ensure that event staff and volunteers are easily identifiable.
COMMUNICATION
• Establish clear communication channels among event staff, volunteers, medical personnel, and officials.
• Use radios, walkie-talkies, or other means to maintain real-time contact.
WEATHER PREPAREDNESS
• Monitor weather forecasts leading up to the event and have plans in place for extreme weather conditions.
• Provide shelter, hydration, and cooling stations if needed.
HELMET POLICY
• Helmets are mandatory at all times during USA Cycling sanctioned events. Enforce helmet usage and verify that helmets comply with USA Cycling safety regulations. USA Cycling Helmet Policy.
COURSE INSPECTION
• Conduct a thorough inspection of the course to identify and mitigate potential hazards, such as potholes, loose gravel, or debris.
COURSE MARSHALS AND EVENT STAFF
• Position trained course marshals and event staff at critical points to direct participants, manage intersections, and provide assistance if needed.
SAG (SUPPORT AND GEAR) VEHICLES FOR ROAD EVENTS
• Have SAG vehicles with trained staff ready to assist participants with mechanical issues or medical needs.
• Ensure that SAG vehicles are equipped with basic tools, water, and communication devices.
INCIDENT REPORTING
• Implement a clear process for reporting and documenting incidents or accidents that occur during the event.
• Maintain incident records for future reference and analysis.
• Provide Occurrence Reports to event staff and medical staff with instructions for completing the form in the event of an incident.
POST-EVENT EVALUATION
• After the event, conduct a thorough review of safety protocols, participant feedback, and any incidents that occurred.
• Use the insights gained to improve safety measures for future events.
By prioritizing safety and implementing these resources, you can create a secure and enjoyable cycling event that meets USA Cycling’s standards and ensures the well-being of all participants.
